How to Create a Fleet Maintenance Schedule

A good fleet maintenance schedule is one thing: repeatable. If you can follow the same steps for every vehicle, you'll catch problems early and keep your crew on the road.

1. List every vehicle and asset

Start with a complete list — not just vans, but trailers and equipment too. You can't schedule what you haven't listed.

2. Set an interval for each

• Oil & filter — every 5,000 miles
• Brake inspection — every 12,000 miles or 12 months
• Tire rotation — every 6,000 miles
• Full inspection — every 6 months
• Coolant flush — every 2 years

3. Decide by date, mileage, or both

Some maintenance is best scheduled by mileage, some by time. Choosing 'whichever comes first' for items like oil changes protects you against a vehicle that sits idle for months.

4. Make updating effortless

A schedule only works if the records stay current. When a technician can log a service from their phone in seconds — and you can see what's overdue at a glance — the system keeps itself alive. That's exactly what FleetRoutine is built for.

Pro tip: Review your schedule once a year. As your vehicles age or your work changes, intervals should follow.